Choosing the right cloud software for your business

by margento | December 8, 2022

More and more businesses understand the advantages of choosing the right cloud software. The cloud can improve efficiency, scalability, and security for any organization. However, with such a wide variety of options on the market, it may take time to decide which is best suited for you.

What is the cloud, and why should your business use it

The cloud is a remote computing system that allows users to access and store data and applications online instead of on physical storage devices. It eliminates the need for hardware, software, and maintenance costs associated with traditional IT systems, making it an attractive and budget-friendly option for businesses of all sizes.

There are many reasons why your business should use the cloud. The cloud can help you work smarter and faster by providing access to your data and applications from any device, anywhere in the world. It can also help you scale your business quickly and easily by allowing you to add or remove resources as needed. And with the increasing number of cyber threats, cloud software can help keep your data safe and secure.

The different types of cloud systems

Three types of cloud options are available, each with its own set of benefits and drawbacks. The most common type of cloud software is called Software As A Service (SAAS). This service simply provides access to a program hosted on the providers’ system, typically accessed by a web browser (for example, Gmail or Quickbooks Online).

The second main category of cloud software is Platform As A Service (PAAS). PAAS provides the infrastructure to create and run applications on the provider’s system. Usually, developers use it to build apps that can take advantage of the cloud’s scalability and efficiency.

Finally, Infrastructure As A Service (or IAAS) is software that allows you to rent computing resources from the provider—typically used by businesses that need to scale their computing resources quickly and easily.

So, how do you choose the right cloud software for your business?

When choosing the right cloud software for your business, it is vital to consider your organization’s specific needs. Some software options may be better suited for businesses that need to store a lot of data, while others may be better for businesses that need to access their data from anywhere in the world.

Another critical factor is how other businesses have fared using the software. Talk to other owners that have used it and get their feedback. This can help you make a more informed decision about which cloud-based software is right for your business.

Finally, look at only a few options at a time. Evaluating too many at once can be overwhelming and might lead to a decision based on something other than facts. So instead, choose two or three options and evaluate them before making a decision.

Consider what kind of data you’re outsourcing and where it is stored

When choosing the right cloud software to use for your business, you must consider the type of data you’re outsourcing. If you’re handling sensitive or confidential data, it is critical to ensure that the provider has security measures.

The provider you choose should be SOC2 compliant. This certification shows that the provider has met security and compliance standards.

The SOC2 report is a document that provides detailed information about how the provider meets these standards. Therefore, it is important to review this document(or have an experienced professional familiar with this type of document review) before deciding which provider to use for your business.

Make sure to ask the software provider about their data storage security measures and do some research on that company (Sales reps will typically disclose after prompting the recent security breaches their company may have had.).

Tips for using cloud software successfully in your business

When choosing the right cloud software in your business, there are a few things to keep in mind to succeed. First, ensure that everyone in your organization is on board with using the software. This includes employees, management, and any other stakeholders.

Second, make sure you have a plan for how the software will be used, including figuring out which applications or data will be stored in the cloud and setting up protocols for accessing it.

Finally, be prepared to adapt as needed. The cloud is a flexible technology and can be adapted to meet the needs of your business. If something needs fixing, feel free to change course and find a solution that does work.

When you’re using a cloud service, who owns my data, and who is responsible for it?

The answer to this question can depend on the type of cloud software that you’re using.

Your data is important, and you should be sure that you trust the company you’re entrusting with it. It’s important to ask who owns your data and what they plan to do with it. Some companies will sell your data to third-party vendors, while others will use it for marketing purposes. Be sure to understand the company’s policies on data ownership before deciding whether or not to use their cloud software.

Ultimately you are responsible for the data you input into any cloud system. So ensure you are adequately informed about your storage choices.


One of the key benefits of using cloud software is that your data is stored off-site, which can offer increased security and disaster recovery. However, it is essential to remember that you are still responsible for backing up your data.

You could lose your data if something happens to your provider’s data center. Therefore, it is important to have a backup plan in place. Your backup plan should include both on-site and off-site backups.

When choosing a cloud provider, ask about their data backup and disaster recovery plans. Make sure that these plans meet your needs and are feasible for your business. Often there are third-party solutions that offer integration with popular cloud platforms for backing up your data.

Take a slow approach to the adoption of cloud apps

Cloud app creep the term used to describe the tendency of businesses to gradually move more and more of their operations to the cloud. This can be a great thing for businesses, as it can provide a number of benefits, such as increased efficiency and scalability.

However, it’s important to know the risks associated with cloud app creep. These risks include data security breaches and loss of control over company data.

Another double-edged sword when using cloud products is their ease of deployment. This is good, as it allows you to add resources as you need, but also bad as you could see your IT costs balloon to an unsustainable point quite quickly.

It’s important to carefully evaluate the risks and benefits of cloud-based software before adding more operations to the cloud. In addition, it is vital to review your bills monthly to monitor changes in your services.

In conclusion

When it comes to choosing the right cloud software, there are many different options available, and it is not easy to pick the right one for your business. In this article, we’ve provided tips for using cloud software successfully in your business and outlined some things to keep in mind when making that decision. We also discussed who is responsible for your data when using cloud software and what you need to ask before deciding which provider to use. Finally, we advised caution when adopting cloud apps and moving carefully to avoid potential risks.

With the expansion of available cloud technologies, making an informed decision takes time and effort. Make sure to speak with an advisor familiar with the products you’re looking into before making a purchase.